MICROSOFT OUTLOOK EMAIL TRICKS : Automatic Signature Block

Email is something we all do a lot of, right? Well, imagine how much time you could save if you set up an automatic signature block on your outgoing messages! Follow our simple instructions to add your personal touch to every email you send!

Difficulty: Average

Time Required: less than 5 minutes

Here's How: If you are using Microsoft Outlook (full version)

1. Go to the Tools menu and click Options.
2. Select the 'Mail Format' tab along the top.
3. Choose 'Signature Picker' at the bottom.
4. Click 'New' and enter a name for your signature.
5. Click 'Next' and type the signature as you would like it to appear.

For example:

~~~~~~~~~~~~~~~~~~~~~
- Our Town Park District -
Sam Clemens
Public Relations Manager
Email: twain@eParkDistrict.com
Web Site: www.eParkDistrict.com
~~~~~~~~~~~~~~~~~~~~~

6. That's it! Click 'Finish'. (Make sure the 'Use this Signature by Default' option lists your new signature).
7. Click OK to close the Options box.

Here's How: If you are using Outlook Express

1. Go to the Tools menu and click Options.
2. Click the 'Signatures' tab.
3. To create a signature, select New and then either enter text in the Edit Signature box.
4. Click 'Rename' if you'd like to give it your own name.
5. Click the box at the top 'Add signature to all outgoing messages'.
6. That's it! Click Apply.
7. Click OK.

Email signature Tips:

• You can add whatever color and styling you like in the email.

• To use different signatures for different accounts, in the Signatures area, select the signature, click Advanced, and then select the account you want to use the signature with.

• To use a signature on individual messages only, make sure to clear Add signatures to all outgoing messages. When you compose the message, on the Insert menu, point to Signatures, and then click the signature you want to use.